Purchasing Ethics

Duration:
90 Minutes  
Instructor
Kenneth Jones 

Ethical purchasing includes keeping a level playing field and avoiding giving a vendor the impression that you as a procurement professional may not be impartial.

Recorded
Refund Policy

Overview

Ethical purchasing includes keeping a level playing field and avoiding giving a vendor the impression that you as a procurement professional may not be impartial. What hidden signs to look for and what company policies may need to be instituted to keep or limit undue influence during the bidding process. By attending this seminar you will come away with some practical tools that are used in the procurement office to maintain an open and competitive environment.

Why you should Attend

By attending this seminar participants will learn some new ethical procedures that other organizations are using to keep a level playing field from a seasoned professional. This includes keeping procurements competitive and how to handle vendor interactions. It will give the attendees food for thought as to what they might be overlooking that may give a vendor the impression that you as a procurement professional may not be impartial. What hidden signs to look for and what company policies may need to be instituted to keep or limit undue influence during the bidding process. By attending this seminar you will come away with some practical tools that are used in the procurement office to maintain an open and competitive environment.

Areas Covered in the Session

  • Accepting gifts from a supplier 
    • Establishing Company Policies
    • Dollar Limits or Just Say No
    • What does your desk say?
  • Deciding between multiple suppliers 
    • Discretionary Purchases
    • Preferred Sources 
    • Minority and Women Owned Businesses
    • What to do if there is a tie?
  • What information you should protect 
    • Communications when drafting a Procurement Document
    • Debriefing a Vendor
  • Lunches/Dinners and other events 
    • How does it appear?
    • I'm a winner!
    • Setting Policies
  • Ethical Procurement Documents
    • Open Specifications
    • Reasonable Prequalification's
    • Use of Vendor Supplied Materials
  • Undue Influence During the Procurement Process
    • Steps to Prevent it
    • Penalties for attempting to influence
  • Vendor visits and interactions
    • Keeping Records of Vendor Visits
    • Preventing Discussions on Open Solicitations
  • Casting A Wide Net
    • Advertising in the Media
    • Posting on your Website
  • Non-Collusive Vendor Certifications
  • Observing patterns
    • Soliciting Feedback from No Bidders

Who Will Benefit

  • Purchasing Agents 
  • Contract Offices 
  • Finance Officers 
  • Internal Control Officers 
  • Auditors 
  • Accountants etc

Speaker Profile

Kenneth Jones has been working in the public and non-profit procurement field for over 30 years. He worked for the New York State Office of Taxation and Finance as a Purchasing Assistant from 1985-87 and left there to work for the University at Albany, SUNY where he served as a Purchasing Agent and in 1999 was the Assistant Director supervising and providing training for the Office of Purchasing and Contracts.

This included proving training for both State procurement and The Research Foundation for SUNY procurement rules and regulations. His previous purchasing experience included procuring commodities, services and construction for the departments on campus. A past Director of the SUNY Purchasing Association, Ken retired from the position of Assistant Director in January of 2014. However he was requested to continue to assist the office through the end of 2014.

Ken worked part time for the SUNY Center for International Development as a Procurement Specialist assisting primarily with their program in Kenya, Africa. Ken has trained many University staff on procurement rules and regulations. He established online ordering processes with vendors ranging from Office supplies to Lab chemicals and continues to provide training in his current position to procurement staff at the University at Albany, SUNY. Ken has presented on various procurement topics both in person and on the Web.
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